Replacement of seat covers for Bybanen AS

1.1.

Buyer

Official name : Bybanen AS

Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2.1.

Procedure

Title : Replacement of seat covers for Bybanen AS

Description : Bybanen AS wants to replace the seat covers on passenger seats in up to 28 of the older vehicles. For the assignment, a contract shall be entered into with one supplier. The contract will last until the assignment is completed and it is estimated that the work will take 1-3 years depending on the supplier's progress schedule and available vehicles. The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen.

Procedure identifier : 742c4a52-ac6e-42c6-a211-463c19d1d009

Previous notice : a226e28d-895d-434f-ba3a-a9bcaf29ef35-01

Internal identifier : BB/25/11

Type of procedure : Open

The procedure is accelerated : no

Main features of the procedure : This procurement is carried out in accordance with the Norwegian Law No. 73 on Public Procurement (LOA) of 17 June 2016 and Regulation No. 975 of 12 August 2016 on Procurement Rules in supply sectors (the Supply Regulations/FOF). These regulations are based on the EEA Directives of procurement procedures in the supplies sector. The procurement is carried out as an open tender in accordance with the Supply Regulations parts I and II. This procedure gives all interested suppliers the opportunity to submit tenders in the procurement.

2.1.1.

Purpose

Main nature of the contract : Services

Main classification ( cpv ): 50220000 Repair, maintenance and associated services related to railways and other equipment

Additional classification ( cpv ): 19000000 Leather and textile fabrics, plastic and rubber materials, 19200000 Textile fabrics and related items, 34370000 Seats for motor vehicles, 34600000 Railway and tramway locomotives and rolling stock and associated parts, 34620000 Rolling stock, 34621000 Railway maintenance or service vehicles, and railway freight wagons, 34630000 Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment, 34631000 Parts of locomotives or rolling stock, 34631300 Rolling-stock seats, 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products, 39100000 Furniture, 39110000 Seats, chairs and related products, and associated parts, 39111000 Seats, 39113000 Miscellaneous seats and chairs, 39114000 Parts of seats, 39560000 Miscellaneous textile articles, 45000000 Construction work, 50000000 Repair and maintenance services, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment, 50222000 Repair and maintenance services of rolling stock, 50224100 Reconditioning services of rolling stock seats

2.1.2.

Place of performance

Postal address : Kokstadflaten 59

Town : Bergen

Postcode : 5257

Country subdivision (NUTS) : Vestland ( NO0A2 )

Country : Norway

Additional information : The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen. The depot and workshop includes washing facilities for the vehicles and premises for sanding and Wheel grinding and re-profiling machine and consists of 13,500 sqm, with space for more than 40 light rail vehicles.

2.1.4.

General information

Legal basis :

Directive 2014/25/EU

5.1.

Lot : LOT-0000

Title : Replacement of seat covers for Bybanen AS

Description : Bybanen AS wants to replace the seat covers on passenger seats in up to 28 of the older vehicles. For the assignment, a contract shall be entered into with one supplier. The contract will last until the assignment is completed and it is estimated that the work will take 1-3 years depending on the supplier's progress schedule and available vehicles. The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen.

Internal identifier : BB/25/11

5.1.1.

Purpose

Main nature of the contract : Services

Main classification ( cpv ): 50220000 Repair, maintenance and associated services related to railways and other equipment

Additional classification ( cpv ): 19000000 Leather and textile fabrics, plastic and rubber materials, 19200000 Textile fabrics and related items, 34370000 Seats for motor vehicles, 34600000 Railway and tramway locomotives and rolling stock and associated parts, 34620000 Rolling stock, 34621000 Railway maintenance or service vehicles, and railway freight wagons, 34630000 Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment, 34631000 Parts of locomotives or rolling stock, 34631300 Rolling-stock seats, 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products, 39100000 Furniture, 39110000 Seats, chairs and related products, and associated parts, 39111000 Seats, 39113000 Miscellaneous seats and chairs, 39114000 Parts of seats, 39560000 Miscellaneous textile articles, 45000000 Construction work, 50000000 Repair and maintenance services, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment, 50222000 Repair and maintenance services of rolling stock, 50224100 Reconditioning services of rolling stock seats

5.1.2.

Place of performance

Postal address : Kokstadflaten 59

Town : Bergen

Postcode : 5257

Country subdivision (NUTS) : Vestland ( NO0A2 )

Country : Norway

Additional information : The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen. The depot and workshop includes washing facilities for the vehicles and premises for sanding and Wheel grinding and re-profiling machine and consists of 13,500 sqm, with space for more than 40 light rail vehicles.

5.1.3.

Estimated duration

Duration : 3 Years

5.1.4.

Renewal

Maximum renewals : 0

5.1.6.

General information

Procurement Project not financed with EU Funds.

The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10.

Award criteria

Criterion :

Type: Price

Name : Price

Description : AWARD CRITERIA: Price. DOCUMENTATION: Completed Price matrix (Part 2 Appendix 3 Attachment 1 Price Matrix). All prices shall be stated in Norwegian kroner (NOK) ex. VAT.

Category of award weight criterion: Weight (percentage, exact)

Award criterion number : 70,00

Criterion :

Type: Quality

Name : Quality

Description : AWARD CRITERIA: The contracting authority will make an overall assessment of the quality of the solution, based on the following criteria: A) Plan for implementation The contracting authority will make an overall assessment of how the supplier plans to carry out the assignment, including time consumption per vehicle and key milestones. The assessment will focus in particular on the supplier's ability to ensure an efficient, robust and quality-assured delivery, including how systems, routines and documentation are used to support the collaboration with the contracting authority and safeguard specific requirements in the assignment. It is pointed out that the evaluation will focus on quality, efficiency and progress in connection with work per vehicle, not the fleet as a whole. B) Key personnel An overall assessment will be made of the relevant competence and experience of the key personnel offered, including the following categories: · Contract Manager · On-site project manager. Particular emphasis will be placed on relevant project experience. DOCUMENTATION: A) The supplier must submit a completed Appendix 2, which must provide a description of how the assignment is to be carried out, including, but not limited to, how the supplier organizes and plans the assignments to ensure efficient implementation and good quality of the deliveries. The supplier's management of risk prior to and during the execution of assignments. The description of point A must not exceed a maximum of 2 A4 pages, excluding the table in Appendix 2 section 3.1, using the font Times New Roman font size 12. Any text beyond the 2-page limit will not be subject to evaluation. B) The supplier must submit a completed CV template for the key personnel in Appendix 2 - The supplier's solution description.

Category of award weight criterion: Weight (percentage, exact)

Award criterion number : 30,00

5.1.15.

Techniques

Framework agreement :

No framework agreement

Information about the dynamic purchasing system :

No dynamic purchase system

Electronic auction : no

5.1.16.

Further information, mediation and review

Review organisation : Hordaland tingrett

Information about review deadlines : In accordance with Norwegian law.

Organisation providing additional information about the procurement procedure : Bybanen AS

Organisation signing the contract : Bybanen AS

Value of all contracts awarded in this notice : 3 827 622,00 NOK

6.1.

Result lot identifier : LOT-0000

Winner selection status : At least one winner was chosen.

6.1.2.

Information about winners

Winner :

Official name : Willbrandt Gummiteknik A/S

Tender :

Tender identifier : Bybanen

Identifier of lot or group of lots : LOT-0000

Value of the tender : 3 827 622,00 NOK

The tender is a variant : no

Subcontracting : Yes

Subcontracting value is known : no

Subcontracting percentage is known : no

Contract information :

Identifier of the contract : -

Title : Replacement of seat covers for Bybanen AS-Willbrandt Gummiteknik A/S

Date on which the winner was chosen : 17/11/2025

Date of the conclusion of the contract : 09/12/2025

Information about European Union funds :

Organisation signing the contract : Bybanen AS

6.1.3.

Non-winning tenderers

Non-winning tenderers :

Official name : Walløe&Nilsen AS

Non-winning tenderers :

Official name : DAHLRAIL AS

Non-winning tenderers :

Official name : KPH Handel A/S

Non-winning tenderers :

Official name : Artex AB

6.1.4.

Statistical information

Summary of the review requests the buyer received :

Number of complainants : 0

Received tenders or requests to participate :

Type of received submissions : Tenders submitted electronically

Number of tenders or requests to participate received : 5

Type of received submissions : Tenders from tenderers registered in other European Economic Area countries than the country of the buyer

Number of tenders or requests to participate received : 3

8.1.

ORG-0001

Official name : Bybanen AS

Registration number : 977511402

Department : Innkjøp

Postal address : Kokstadflaten 59

Town : KOKSTAD

Postcode : 5257

Country subdivision (NUTS) : Vestland ( NO0A2 )

Country : Norway

Contact point : Lina Halling

Email : lina.halling@inventura.no

Telephone : +47 552 39 000

Roles of this organisation :

Buyer

Organisation providing additional information about the procurement procedure

Organisation signing the contract

8.1.

ORG-0002

Official name : Hordaland tingrett

Registration number : 926 723 367

Postal address : Postboks 7412

Town : Bergen

Postcode : 5020

Country subdivision (NUTS) : Vestland ( NO0A2 )

Country : Norway

Email : hordaland.tingrett@domstol.no

Telephone : 55 69 97 00

Internet address : https://www.domstol.no/no/domstoler/tingrett/hordaland-tingrett/

Roles of this organisation :

Review organisation

8.1.

ORG-0003

Official name : Walløe&Nilsen AS

Size of the economic operator : Micro

Registration number : 929114779

Department : Salg

Postal address : Nattlandsveien 155

Town : Bergen

Postcode : 5094

Country subdivision (NUTS) : Vestland ( NO0A2 )

Country : Norway

Contact point : Anders Kristian Walløe

Email : anders@walloe.no

Telephone : +47 55901140

Roles of this organisation :

Tenderer

8.1.

ORG-0004

Official name : DAHLRAIL AS

Size of the economic operator : Small

Registration number : 898551342

Department : Salgsavdelingen

Postal address : Kværnerveien 1

Town : OSLO

Postcode : 0192

Country subdivision (NUTS) : Oslo ( NO081 )

Country : Norway

Contact point : Malin Helland

Email : malin.helland@dahlrail.com

Telephone : +47 47837088

Roles of this organisation :

Tenderer

8.1.

ORG-0005

Official name : KPH Handel A/S

Size of the economic operator : Small

Registration number : 36929243

Department : KPH A/S

Postal address : Jættevej 17

Town : Ringsted

Postcode : 4100

Country subdivision (NUTS) : Østsjælland ( DK021 )

Country : Denmark

Contact point : Casper Hansen

Email : cah@kphas.dk

Telephone : +45 41 50 11 11

Roles of this organisation :

Tenderer

8.1.

ORG-0006

Official name : Artex AB

Size of the economic operator : Medium

Registration number : 5566939525

Department : Försäljning

Postal address : Industrigatan 2

Town : MJÖLBY

Postcode : 59541

Country subdivision (NUTS) : Östergötlands län ( SE123 )

Country : Sweden

Contact point : Christine Almevind Starck

Email : b2b@artex.se

Telephone : 0142-13340

Roles of this organisation :

Tenderer

8.1.

ORG-0007

Official name : Willbrandt Gummiteknik A/S

Size of the economic operator : Small

Registration number : 17264044

Department : Salg

Postal address : Finlandsgade 29

Town : Haslev

Postcode : 4690

Country subdivision (NUTS) : Vest- og Sydsjælland ( DK022 )

Country : Denmark

Contact point : Rikke Guldager

Email : rgu@willbrandt.dk

Telephone : +45 56870164

Roles of this organisation :

Tenderer

Winner of these lots : LOT-0000

Notice identifier/version : e3377c13-6006-4a91-8115-ab47366ad9c9 - 01

Form type : Result

Notice type : Contract or concession award notice – standard regime

Notice subtype : 30

Notice dispatch date : 10/12/2025 09:32:34 (UTC+00:00) Western European Time, GMT

Notice dispatch date (eSender) : 10/12/2025 09:32:48 (UTC+00:00) Western European Time, GMT

Languages in which this notice is officially available : English

Notice publication number : 823261-2025

OJ S issue number : 239/2025

Publication date : 11/12/2025

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Fakta om udbudet

Replacement of seat covers for Bybanen AS

Bybanen AS